Billing & Finance
Arrears you can see early, not once they have piled up
Staged payments are recorded properly, and every student's outstanding balance stays current
Not every family can settle in one go, and that is no reason for your books to fall apart. Each partial payment reduces the balance immediately, the status changes on its own, and the arrears list assembles itself without anyone recalculating it each month.
- Outstanding balances recalculated with every payment received
- An arrears list that builds itself, ready to act on
- Interest-free instalments through FlexyCazh for families who need them
What you get
Any amount, still recorded correctly
Parents can pay what they are able to. The system marks the bill as partially paid and keeps the remainder, rather than rejecting a payment that is not exact.
Know who needs a conversation
The arrears list shows the student, the fee type, and the amount outstanding — a clear basis before a form teacher picks up the phone.
A history you can show
Every payment carries its own time, amount, and status. When a parent remembers things differently, you can open the record together.
Formal instalments via FlexyCazh
For larger burdens such as building fees, FlexyCazh lets families pay in interest-free instalments while the school still receives the full amount.
In the app
What paying in stages looks like
The payment flow and its history are deliberately open, so no one has to ask where the money went.
Payment
Pay in part or in full, with a clear breakdown
Payment History
Proof of every payment, with its status
FAQ
Questions about Instalments & Arrears
- Can the school set a minimum instalment amount?
- Instalment policy follows your school's rules. You decide which fee types may be paid in stages and on what terms; the system keeps track of the balance.
- How is a normal instalment different from FlexyCazh?
- A normal instalment is a staged payment made directly to the school. FlexyCazh is an interest-free instalment scheme for parents, while the school still receives payment in full.
- Can arrears reports be pulled per class?
- Yes. The arrears list can be filtered and searched, so a form teacher only sees the students in their own class.
Related features
More modules in Billing & Finance
- Billing & PaymentsIssue and collect every kind of school fee from one place, then take payment online.Learn more
- School SavingsRun savings products and student accounts with deposits and withdrawals that are recorded and visible to parents.Learn more
- Goal SavingsSavings with a goal and a timeframe — pilgrimage, graduation, or a school trip — with progress you can see.Learn more
See Instalments & Arrears working at your school
Free demo with our team — or start a trial and set up your own data.