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Student Affairs

One account for every unit in the foundation

Primary, secondary, high school, and the boarding house — each runs on its own data while the foundation watches from a single door

A foundation with many units usually means many systems, many logins, and reports that never match. In CARDS, every institution stands on its own data, academic year, and finances — while the foundation's administrators manage them all from one and the same account.

  • Several institutions managed from a single account
  • Academic years, data, and finances separated per institution
  • A balance per institution, with a recorded head-office ↔ unit flow
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What you get

  • One login, every unit

    Foundation administrators stop hopping between systems: every unit under their care is managed from the same account.

  • No unit's data bleeds into another's

    Each institution keeps its own active academic year, member data, and financial records — the units' autonomy stays intact.

  • Head office and unit finances connected

    Balances are held per institution; funds can move between head office and units, be topped up by virtual account, or be withdrawn to the institution's bank account — all with a trail.

  • Reports that finally line up

    With every unit on the same system, the foundation compares institutions on identically shaped data, instead of stitching together mismatched reports.

In the app

How one account runs many institutions

From registering the units to the foundation's cross-institution view.

  1. Register the unitsEvery school or boarding house under the foundation is registered as an institution with its own profile.
  2. Each unit runs on its ownEach institution's admin manages its academic year, members, attendance, and billing without touching the other units.
  3. Funds move on the recordEach institution's balance holds its own funds; transfers between head office and units are recorded with their history.
  4. The foundation watches from one doorHead-office administrators open each unit's condition — finances through operations — without requesting manual reports.

FAQ

Questions about Multi-Institution

Can each unit keep different policies?
Yes. Settings such as the academic year, fee types, and attendance schedules apply per institution, so each unit follows its own way of working.
How is access split between the foundation and unit admins?
Through user settings: a unit admin manages their own institution, while the foundation account reaches every unit beneath it.
Can funds be moved between units?
Fund movements run through the head-office balance: a unit withdraws to head office, or head office tops up a unit — and every movement is recorded in the transaction history.

Related features

More modules in Student Affairs

See Multi-Institution working at your school

Free demo with our team — or start a trial and set up your own data.

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