Billing & Finance
Books that grow from transactions, not from retyping
Journals, statements of financial position, profit and loss, and revenue sharing from data already in the system
Bills, savings, and card transactions are already recorded in CARDS. Bookkeeping draws from there rather than asking the bursar to enter everything a second time into separate software. Journals form, changes are kept, and reports can be pulled whenever the foundation asks.
- Journals with a full history of changes
- Statement of financial position and profit and loss reports
- Revenue sharing calculations and account migration when switching systems
What you get
One source of data, not two
Transactions already captured through billing, savings, and cards become the raw material for your books. No double entry, so no discrepancies to hunt down.
The reports your foundation asks for
Statements of financial position and profit and loss are available immediately, so a request before a board meeting no longer means a late night assembling figures.
Changes leave a trail
Journal history records what changed, so corrections remain traceable and the books stay auditable.
Switch systems without starting over
Account migration lets you bring across the chart of accounts you already use, rather than rebuilding it from nothing.
In the app
How figures reach your reports
The path runs one way — from daily transactions to reports, with no retyping in between.
- A transaction happensBill payments, savings deposits, and card transactions are recorded in their own modules with their amounts and timestamps.
- The journal formsThose transactions post to the journal against the applicable accounts, and every change is kept in the journal history.
- Reports assembleFrom the journal, statements of financial position and profit and loss can be pulled for whichever period you choose.
- Revenue sharing is calculatedFor business units or partnerships that share income, revenue sharing follows the figures already posted to the books.
FAQ
Questions about Bookkeeping & Reports
- Does this replace our accounting software?
- CARDS bookkeeping covers journals, statements of financial position, profit and loss, and revenue sharing for transactions running through CARDS. For broader foundation accounting, our team can walk through the scope with you.
- Can we keep our existing chart of accounts?
- Yes. Account migration is available, so the accounts you already use can be brought into the system rather than rebuilt.
- Who can open the financial reports?
- Access follows the user settings in your dashboard, so financial reports are only visible to the roles you grant permission to.
Related features
More modules in Billing & Finance
- Billing & PaymentsIssue and collect every kind of school fee from one place, then take payment online.Learn more
- Instalments & ArrearsSee who is behind and by how much, and open up instalment options through FlexyCazh.Learn more
- School SavingsRun savings products and student accounts with deposits and withdrawals that are recorded and visible to parents.Learn more
See Bookkeeping & Reports working at your school
Free demo with our team — or start a trial and set up your own data.