Billing & Finance
Fundraising you can actually account for
Donations arrive through the same channel as every other payment, and are recorded from the first rupiah
Building a prayer hall, supporting families in hardship, or responding to a sudden emergency — fundraising often runs through a personal bank account and a handwritten list. The donations module moves it onto the school's official channel, so every contribution is recorded and the report can be shown to parents.
- Donations arrive through the school's official payment channel
- Recorded automatically, not reconciled by hand from bank statements
- Flows straight into the school's books
What you get
The same door as every other payment
Parents donate from the app they already use to pay bills, with no manual transfer to a separate account.
A complete record from the start
Every donation is stored with its amount and timestamp, so nothing slips through because someone forgot to write it down.
Reporting that keeps trust intact
Because contributions are recorded systematically, the report on how funds were used comes from the same data — not from memory or a pile of transfer receipts.
Part of your books
Donations received flow into the school's bookkeeping, so your financial position stays whole without a separate ledger.
In the app
From intention to report
Four steps that stop fundraising from depending on someone's private notes.
- The school opens a campaignDefine the programme — construction, scholarships, or emergency relief — along with the details parents need to know.
- Parents donateDonations are made from the CARDS app, the same channel used for paying bills, with no manual transfer.
- Contributions are recordedEvery donation is stored with its amount and timestamp, so the running total is always current.
- The report is drawn upFrom that same record, the school prepares a statement of funds received and used to share back with parents.
FAQ
Questions about Donations
- Can donors give without their name being shown?
- Whether names are displayed follows your school's policy for that campaign. Either way, every contribution is still recorded in the system.
- Can more than one campaign run at a time?
- Yes. Campaigns can run in parallel as your school needs, with contributions recorded against each one.
- Do donations flow into the financial reports automatically?
- Yes. Donations received become part of the school's bookkeeping, so there is no need to record them separately.
Related features
More modules in Billing & Finance
- Billing & PaymentsIssue and collect every kind of school fee from one place, then take payment online.Learn more
- Instalments & ArrearsSee who is behind and by how much, and open up instalment options through FlexyCazh.Learn more
- School SavingsRun savings products and student accounts with deposits and withdrawals that are recorded and visible to parents.Learn more
See Donations working at your school
Free demo with our team — or start a trial and set up your own data.