Billing & Finance
School assets that are on record, not just remembered
An inventory of the institution's goods in one list, with its own configuration
Desks, computers, teaching aids, attendance devices — a school's belongings keep growing, and the records often stay in one caretaker's notebook. The inventory module moves them into the same system as the institution's data, so the asset list can always be opened and accounted for.
- Every asset and item of the institution recorded in one list
- Category settings that follow how your institution works
- Lives in the same system as the school's data and finances
What you get
No longer dependent on one caretaker
Asset records live in the system, not a private notebook. A change of facilities staff no longer takes the history of the goods with it.
Handovers with a clear basis
An orderly list means handovers between administrators, or a foundation audit, start from data rather than a full recount of the storeroom.
Categories you define
Inventory settings let you group assets the way your institution sees them — by room, by type, or by the person responsible.
One system with the finances
Because it sits inside CARDS, the asset record lives alongside the bookkeeping — helping the foundation see the institution's holdings as a whole.
In the app
The inventory flow
It starts with category setup, then recording simply follows the goods as they arrive.
- Set up the categoriesDefine the asset groupings through inventory settings, matching how your institution organises its goods.
- Record the itemsEvery asset and item belonging to the institution is entered into the inventory list with its details.
- Manage and keep it currentChanges in an item's condition or whereabouts are updated on the same list, keeping the record alive.
- Open it when it mattersAt handovers, audits, or procurement planning, the asset list is ready to open without a recount.
FAQ
Questions about Inventory
- What kinds of items can be recorded?
- Any asset or item the institution owns — from classroom furniture to electronic devices. The groupings are yours to define through inventory settings.
- Who is allowed to manage the inventory?
- Access follows the user settings in your dashboard, so only the roles you authorise can add or change asset records.
- Is the inventory connected to the bookkeeping?
- Both live in the same system, so the asset record can be read alongside the institution's financial reports.
Related features
More modules in Billing & Finance
- Billing & PaymentsIssue and collect every kind of school fee from one place, then take payment online.Learn more
- Instalments & ArrearsSee who is behind and by how much, and open up instalment options through FlexyCazh.Learn more
- School SavingsRun savings products and student accounts with deposits and withdrawals that are recorded and visible to parents.Learn more
See Inventory working at your school
Free demo with our team — or start a trial and set up your own data.